JAM Board

Junction Arts & Music is looking for community-minded folks to join our board! If you’re passionate about the arts, love bringing people together, and want to help shape creative opportunities in Haines Junction, we’d love to hear from you. No arts experience needed — just a willingness to collaborate and support local culture.

Upcoming event: Join us on Wednesday, October 15 at 6:30 pm in the Atrium of the St. Elias Convention Centre. 

We’ll review the year, share updates on what’s next, and yes—approve the minutes… the thrill of governance awaits!

We have board of directors positions open in these areas with the job description in the below text:

  •  President
  • Vice President
  • Treasurer Board Member  

This could be your moment to shine and join the JAM team!  Whether you’re there to volunteer your skills, or just to show support as a member and cheer us on, your presence makes a huge difference.

Please RSVP and we look forward to seeing you in October!

Board of Directors Job Descriptions

Roles and Duties: President

Activities:
  1. Facilitates board meetings.
  2. Follows through on decisions made at board meetings to ensure that decisions are implemented.
  3. Communicates with Board Directors, members, volunteers and staff for agenda items prior to board meetings.
  4. Signs official documents on behalf of the Society.
  5. Acts as liaison with the Executive Director and other employees as required.
  6. Attends board meetings.
  7. Acts as resource and support to those members who have taken on designated jobs. Supervises the other Directors in the execution of their duties. 

 

Performance Requirements:

  1. Familiarity with the work of JAM and non-profit organizations.
  2. Ability to assess official documents before signing for the Board.
  3. Willingness to become familiar with general accounting practice.
  4. Familiarity with/participation in fundraising practices, seeking and securing funding.

 

Accountability:

  1. The President is responsible to the Board and to the members of the Society.
  2. Directors are bound by JAM’s Bylaws and Policies.
  3. The President will respect confidentiality, sharing confidential information only with persons directly involved.
  4. Directors of the Society hold office from their election or appointment until the next Annual General Meeting.
  5. The directors shall meet approximately once every month.

 

The President can expect:

  1. Staff assistance on request.
  2. Access to relevant training, when available.

Roles and Duties: Vice-President

Activities:

  1. Facilitates board meetings in the absence of the President and is responsible for carrying out the duties of the President if the President is unable to act.
  2. Follows through on decisions made at board meetings to ensure that decisions are implemented.
  3. Communicates with Board Directors, members, volunteers and staff for agenda items prior to board meetings.
  4. Signs official documents on behalf of the Society.
  5. Acts as liaison with the Executive Director and other employees as required.
  6. Attends board meetings.
  7. Is a resource and support to those members who have taken on designated jobs.

 

Performance Requirements:

  1. Familiarity with the work of JAM and non-profit organizations.
  2. Ability to assess official documents before signing for the Board.
  3. Willingness to become familiar with general accounting practice.
  4. Familiarity with / participation in fundraising practices, seeking and securing funding.

 

Accountability:

  1. The Vice-President is responsible to the Board and to the members of the Society.
  2. Directors are bound by the JAM’s Bylaws and Policies.
  3. The Vice-President will respect confidentiality, sharing confidential information only with persons directly involved.
  4. Directors of the Board hold office from their election or appointment until the next Annual General Meeting.
  5. The directors shall meet at least once every month.

 

The Vice-President can expect:

  1. Staff assistance on request.
  2. Access to relevant training, when available.

Roles and Duties: Treasurer

Activities:

  1. Is responsible for doing, or making the necessary arrangements for the receiving and banking monies collected from the members or other sources. 
  2. Keeps accounting records in respect of the Society’s financial transactions.
  3. Prepares (or makes the necessary arrangements for) the Society’s financial statements.
  4. Prepares (or makes the necessary arrangements for) the Society’s filings respecting taxes.
  5. Reviews draft budgets prepared and presented by the Executive Director for presentation to the Board for approval and ensures that the budget reflects the proposed activities for the Society.
  6. Ensures that the Executive Director prepares a complete annual operating budget review twice yearly and that cash flow reports are prepared and presented by the Executive Director (bookkeeper) to be presented 4 times a year at the board meetings.
  7. Presents annual financial statements to members at Annual General Meeting.
  8. Signs official documents on behalf of the Society.
  9. Reviews whatever financial reports are required by funding sources.
  10. Reviews grant applications for financial accuracy and impact.
  11. Acts as Board Liaison with Executive Director, other employees and bookkeeper, as required.
  12. Attends board meetings.
  13.  Acts as resource and support to those members who have taken on designated jobs.

 

Performance Requirements:

  1. Familiarity with the work of JAM and non-profit organizations.
  2. Ability to assess official documents before signing for the Society.
  3. Familiarity with general accounting practice.
  4. Acts as a co-signer for JAM cheques and other legal documents, financial and fundraising documents along with the President or Vice- President.

 

Accountability:

  1. The Treasurer is responsible to the Board and to the members of the Society.
  2. Directors are bound by JAM’s Bylaws and Policies.
  3. The Treasurer will respect confidentiality, sharing confidential information only with persons directly involved.
  4. Directors of the Society hold office from their election/appointment until the next Annual General Meeting.
  5. The directors shall meet at approximately once every month.

 

The Treasurer can expect:

  1. Staff assistance on request.
  2. Access to relevant training, when available.

Roles and Duties: Secretary

Activities:
The secretary is responsible for doing, or making the necessary arrangements for, the following:

  1. Issuing notices of Annual General Meetings and Directors’ meetings.
  2. Taking minutes of Annual General Meetings and Directors’ meetings.
  3. Keeping the records of the Society in accordance with the Act.
  4. Conducts the correspondence of the Board.
  5. Filing the annual report of the Society and making any other filings with the registrar under the Act.
  6. Acts as Liaison with the Executive Director and other employees as required.
  7. Attends board meetings.
  8. Acts as resource and support to those members who have taken on designated jobs.

In the absence of the secretary from a meeting, the Board must appoint another individual to act as secretary at the meeting.

Performance Requirements:

  1. Familiarity with the work of JAM and non-profit organizations.
  2. Ability to present information in an organized fashion.

 

Accountability:

  1. The Secretary is responsible to the Board and to the members of the Society.
  2. Directors are bound by the JAM’s Bylaws and Policies.
  3. The Secretary will respect confidentiality, sharing confidential information only with persons directly involved.
  4. Directors of the Society hold office from their election or appointment until the next Annual General Meeting.
  5. The directors shall meet at approximately once every month.

 

The Secretary can expect:

  1. Staff assistance on request.
  2. Access to relevant training, when available.

Roles and Duties: Director at Large

Activities

  1. Provides strategic guidance for the Board so that its purpose may be accomplished.
  2. Acts as resource and support to those members who have taken on designated jobs.
  3. Acts as Liaison with Executive Director and other employees as required.
  4. Attends Board Meetings.
  5. The Director at Large sits on the Executive Committee.

 

Performance Requirements:

  1. Familiarity with the work of JAM and non-profit societies.
  2. Commitment to accomplishing the purposes of the Society.

 

Accountability:

  1. Each Director is responsible to the Board and to the members of the Society.
  2. Directors are bound by JAM’s Bylaws and Policies.
  3. The Director(s) will respect confidentiality, sharing confidential information only with persons directly involved.
  4. Directors of the Society hold office from their election or appointment until the next Annual General Meeting.
  5. The directors shall meet at least once every month.

 

A Director can expect:

  1. Staff assistance on request.
  2. Access to relevant training, when available.

Board of Directors Code of Conduct

  1. Directors shall at all times use their best efforts to provide positive, collective leadership, ideas and direction to JAM in support of its vision, missions and mandate.
  2. Directors are expected to attend the majority of (missing 3 per year/max) Board meetings and be prepared for the meetings having read pre-circulated material (agenda) in advance. 
  3. Directors are expected to respond to any Board-related communications (emails, phone calls and other communication methods) within 48 hours.
  4. Directors shall be prepared to commit sufficient time and energy to attend JAM business.
  1. Directors shall actively participate in the Junction Arts & Music Society in ways other than attending Board meetings; for example, each Board member must sit on at least one Committee.
Youtube Instagram Facebook

Junction Arts & Music respectfully acknowledges these events take place on the Traditional Territory of the Champagne and Aishihik First Nations.